DIARY MANAGEMENT
Diary and appointment managementYou stay in charge.
Bookings need to fit around the work itself. We help arrange appointments and keep your diary up to date, using the availability and instructions you agree.
How we can help
- Arrange or confirm appointments within the availability you provide.
- Update shared calendars and record agreed booking details.
- Help coordinate meeting times and send joining information.
- Follow up changes and highlight clashes that need your decision.
AN EXAMPLE OF THE BRIEF
Agree the booking rules.
A fictional example of how a diary handover could work.
Appointments within the availability you have approved.
Travel, preparation and other gaps you need to keep free.
Requests outside those times, clashes and changes needing a decision.
Work from your real availability
We agree which times can be offered, the information needed for each booking and any travel or preparation time that should be allowed. Changes outside those boundaries come back to you. Your calendar stays under your control.
Keep customers informed
Clear confirmations help everyone understand when an appointment is happening and what is needed beforehand. We use your agreed wording and contact method, and make a note of changes or replies. For businesses that already use a booking system, we discuss how the support can fit with that system.
Combine diary help with other office tasks
Diary support can share the same allowance as inbox management, invoicing and routine admin. The amount of work will depend on the volume of bookings and how much coordination each one needs. We agree priorities and keep a record of the time used.
A FEW PRACTICAL DETAILS
Questions about
diary management
Can you work with an existing business calendar?
Where practical, yes. We agree the appropriate access and test how bookings, notifications and changes will appear.
Can you respond to last-minute changes?
We agree checking times and how urgent changes should be handled before work starts. Continuous or immediate availability is not included in the admin packages.
A MANAGEABLE STARTING POINT
Start with the diary tasks you need.
Diary support can share your standard admin allowance with other agreed work. One-off support is £70 for 2 hours; monthly support starts at £175 for 5 hours. Setup, correspondence and updates count towards your allowance.
See all prices and conditionsSTART WITH YOUR LIST
What would you like
taken care of?
Tell us about the tasks you need help with. We will discuss the work and cost before you decide. When you join, you have a dedicated account manager as your personal contact.
Call or email us
Monday to Friday, 8am–6pm. Saturday, 9am–5pm. UK time.
01384 492424Contact usNo payment or commitment when you enquire.